Did you know that reducing tasks it can boost your productivity? Especially, if you reduce the tasks on your to-do list regularly rather than overloading it you can perform better than before. This advice may sound odd, but it is a great tool, and in this article I tell you how to increase productivity by doing less!
Overloading your daily to-dos often leads to rushing and stress, as some of you may already know (I’m a committed expert in this field, but actually, I’m recovering). Sometimes focusing on a few tasks can reduce stress and overwhelm so that you can work on the most important things.
Try these simple tips for reducing stress and, nevertheless, achieving your goals and getting your tasks done.
Increase Productivity by Creating a Task-Drop-List
The hard and unsurprising fact is: you can’t make everything happen in a particular period because both time and capabilities are limiting factors. Even if you’d like to do all the great things and courses or whatever you spend your time with, it isn’t possible because we all haven’t got the time we need to have. And we also need some recovery time and breaks! The best productivity habit is not able to change this, and it only optimises your time. So, you should sit down and think about dropping some tasks that are not so urgent at the moment.
Ask yourself the question: What things can and will I drop this week or this month? Then, put them on a list. The good thing is that you can revise this list and maybe bring out a task again if you have more time. This list works like storage to treasure your ideas and dreams.
Limit your daily to-dos to increase Productivity
Do you feel overwhelmed or stressed by the high amount of tasks on your list? Does a glance at your list makes you feel stuck and procrastinate? If the answer is yes, try this one:
Challenge yourself and clear your list (maybe you put the items on your drop-list). After you have done this, allow yourself to set a maximum of 3(!) tasks on the list. Repeat for three days. You may object that this seems irrational, ineffective, and unproductive, but the opposite is true! You can trust me – I tried out the task-reducing technique, got even more productive with this technique, and create my drop list every month.
For three days, stick to your 3-items to-do list and after that, celebrate your effort! Then you can add up to 2 tasks per day because this is a realistic amount of duties for one day. You will experience more inner peace and stress reduction.
The best is that you will train your brain to do the things. With this technique, you can achieve more in the same amount of time because you work on your tasks rather than spend your time procrastinating.
Take the time it takes and your productivity will increase
Life happens, and some tasks need more time than you thought because you aren’t a machine. You don’t wake up energised every single day, and sometimes you are in a bad mood or feel sick. Then, you should be kind to yourself and take more time for complex tasks or reschedule them. You are allowed to do this! If you are working hard in your job, this is more difficult but try whenever you can. You will feel happier and more relaxed. And the truth is that you can work better and achieve more when you are comfortable. A stressed attitude only creates negative stress and tension in your body, and this can cause health problems.
Now I use these techniques because I felt rushed and overwhelmed, but I didn’t want to skip my tasks entirely. Then I realised that I only created stress which led to tiredness and touchiness. Both affected my private life and my health. The result was that I couldn’t sleep well, and my back and shoulders hurt like hell.
Because I decided I couldn’t carry on like this any longer, I joined a great community by my mentor Brendon Burchard (affiliate link) and reduced my stress with such easy to follow tools, like the drop list. At the same time, I realised that my productivity and the quality of my life immensely increased!
Maybe you want to read this for more inspiration.
Leave a comment if you have any other techniques to reduce stress!